The operations command center for sourcing, procurement and trade teams.
Replace spreadsheets, email threads and shared folders with a structured workflow — projects, requirements, product matching, customer offers, purchase orders, files and activity history in one auditable workspace.
Built for sourcing, procurement, export/import and B2B trade teams.
The problem
Procurement runs on chaos. It shouldn't.
Sourcing and trade teams are responsible for millions in spend, yet they coordinate in inboxes and ad-hoc spreadsheets. The cost is hidden: missed deadlines, over-paid orders, lost supplier knowledge, and zero defensible audit trail.
- Customer requirements scattered across 50-message email threads
- Candidate products tracked in shared sheets nobody trusts
- No audit trail when a customer offer is approved
- Supplier specs and product datasheets that nobody can find next quarter
- Purchase orders that don't match the offer that was actually approved
The workflow
Project → Product matching → Customer offer → PO. With a paper trail.
Procrail follows how procurement actually works. Every step has its own structured data, owner and timeline.
- 01
Project
Capture the sourcing request with deadline and budget.
- 02
Requirements
Define line items with specs, quantity and target.
- 03
Suppliers & products
Curate qualified suppliers and the products they sell.
- 04
Product matching
Link candidate products from suppliers to each requirement.
- 05
Customer offer
Assemble the offer document for your customer.
- 06
Approval
Route the customer offer for documented approval.
- 07
Purchase order
Issue the PO to the chosen supplier and track delivery.
- 08
Files & activity
Every doc and decision archived for audit.
Product modules
Six modules. One workspace. Real procurement.
Projects
Sourcing requests with requirements, owners, deadlines and budgets.
Suppliers
Vetted supplier directory with categories, certifications, contacts and the products they sell.
Customer offers
Structured offers to your customer with line items, terms, totals and approvals.
Purchase orders
Auto-numbered POs to suppliers with locked terms and delivery tracking.
Files
Documents attached to projects, suppliers, products, customer offers and POs.
Activity
Immutable audit log scoped to your organization.
AI-ready foundation
Structured data your future AI workflow can actually use.
Procrail stores procurement events as first-class entities — not free-form text. That means automated requirement extraction, product matching, supplier scoring, lead-time intelligence and contract analysis can plug straight in. Your data is the moat.
- Typed schemas for every entity
- AI summary fields ready on customer offers, products and suppliers
- Document store with extractable specs
Built for
One workspace, four operating teams.
Sourcing teams
Match candidate products from qualified suppliers to each requirement without spreadsheet warfare.
Procurement teams
Approve customer offers and issue POs with a defensible audit trail end-to-end.
Export / Import teams
Coordinate Incoterms, lead times and shipment docs against the approved customer offer.
B2B trade teams
Operate distributor and broker pipelines with structured deal data.
Security & trust
Production-grade by default.
Procrail enforces tenant isolation, role-based permissions and audit trails at the database level — not as an afterthought.
- Row-level security scopes data to your organization
- Role-based access: owner, admin, manager, buyer, contributor, viewer
- Soft-delete with admin-only restore and full activity log
- Encrypted file storage with private buckets and 25 MB limit
Run procurement like operations, not email.
Start a workspace and structure your sourcing pipeline today.